How to Use the Archives

Archives are different from libraries. Materials are arranged in the order in which they are received not by subject, title or author. Materials are kept in acid-free folders within acid-free boxes or filing cabinets—not on shelves. Materials are often in delicate condition and require special handling. Your research will usually require the assistance of the archivist. There is no browsing in the archives.

Most searches of archival records begin with a question. How old is my house? When was my road built? Were there ever any wood-working mills in town? What was the use of the stone enclosure across the street from my house? Do you have a photograph of my great-grandfather? Sometimes there is a simple answer to the question. Other times it will require some research.

The best place to start is by consulting with the archivist during the hours the archives is open, by arranging an appointment, or by sending a written query. The archives contain a number of books, records, documents, artifacts, and photographs. The archivist will show you an index called a “finding aid” which lists the location of all of the materials in the archives. Once you have located what you need, it will be obtained for you.

Space will be provided for you to work in the archives office. However, the archives has a few rules for its patrons.

1. Backpacks or other carrying bags are not allowed in the archives.

2. Any notes you wish to take will be with a pencil—no pens allowed.

3. No food or drink will be allowed in the archives.

4. Copying of documents is allowed with the assistance of the archivist unless the material is too fragile or restricted. Copies are 15 cents per page.

5. Likewise, copying with a cell phone is allowed unless the material is too delicate for a flash or it is restricted. Ask the archivist before taking a picture.